Administrative Clerk III

Company: TeleSolv Consulting
Location: Grand Prairie
Posted on: March 26, 2020

Job Description:

Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.This person will be responsible for planning and providing support for facilitation, training methodology development and evaluation, business management techniques and organizational development. The Administrative Clerk III may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. Supports business process improvements and modernization projects.Duties and responsibilities will include, but are not limited to the following tasks:

• Composing, typing and entering information into the computer. Enters data from paper form into computer database and/or electronic spreadsheets.
• Prepares correspondence, documentation or mailing labels, copying data from one record to another and files records accordingly.
• Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepares outgoing mail for delivery to include overnight, express services and use of on-line express mail services.
• Perform general duties in setting up meetings and teleconferences. This will require the scheduling and set up of conference rooms, arranging and disseminating information regarding teleconferences. Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings activities, and distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications.
• Assists with the planning and execution of special events, such as, but not limited to, Feed Families Campaign, retirement ceremonies, and awards ceremonies.
• Assist in the maintenance, purchase and dissemination of routine supplies.
• Assemble and disseminate routine reporting requirements.
• Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing and maintaining all areas of payroll.
• Act as liaison field personnel and help desk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or help desk requests.
• Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, tasksor projects as directed.
• Assist Regional Training Coordinator with conductingin-service training by preparing and assembling lesson plan documents and assembling student handouts and course materials.
• Assist in the development of PowerPoint training presentations. Manage the training room calendar. Review, edit and route Request for Training form received from the District Commanders and Branch Chiefs. Coordinate with the Mission Support Branch to secure funding for individual or group training costs.Technical Skills, Experience and minimum Requirements
  • English Language Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  • Accurate spelling, typing and attention to detail are necessary.
  • Resourcefulness and ability to function in a fast-paced environment.
  • Professionalism and the ability to interact effectively with others.
  • Some travel may be required.
  • Individual shall be neat, clean and well groomed, with well-fitting but not tight or revealing clothing. All contract employees shall dress at a minimum of business casual in accordance with DHS dress standards.
  • Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
  • Proficiency in Microsoft Window based computers.
  • Experience to include Microsoft Word, Excel, Access, PowerPoint, and Outlook email system.
  • Working knowledge of Scanners, Printers and Copiers.Minimum Requirements: High school diploma and 4 years experience.Desired Experience Requirements: High school diploma and 5 years experience.Knowledge of the following systems would be a plus
    • Adobe Acrobat
    • CCV System
    • CONCUR Travel System
    • Contractor Officer Reporting Tool (CORT)
    • EIS (Enterprise Information System)
    • E-Qip HSPD-12 Electronic Questionnaire for Investigations Processing
    • FFMS Federal Financial Management System
    • Gateway
    • Internet Explorer
    • PALMS
    • PRISM
    • SharePoint
    • Sunflower
    • TECS
    • WebRMS
    • WebTA
    • WebView
    • Workmans Compensation processesTeleSolv Consultingis an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.We wish to thank all applicants for their interest and effort in applying for the position(s); however, only candidates selected for interviews will be contacted.

Keywords: TeleSolv Consulting, Grand Prairie , Administrative Clerk III, Administration, Clerical , Grand Prairie, Texas