Executive Administrative Assistant

Company: V2Soft
Location: Plano
Posted on: June 28, 2025

Job Description:

V2Soft is a global leader in IT services and business solutions, delivering innovative and cost-effective technology solutions worldwide since 1998. We have headquartered in Bloomfield Hills, MI and have 16 offices spread across six countries. We partner with Fortune 500 companies to address complex business challenges. Our services span AI, IT staffing, cloud computing, engineering, mobility, testing, and more. Certified with CMMI Level 3 and ISO standards, V2Soft is committed to quality and security. Beyond our work, we actively support local communities and non-profits, reflecting our core values. Join us to be part of a dynamic and impactful global company! Please visit us at www.v2soft.com to know more. Description: About the Role: We are seeking a highly organized and professional Executive Administrative Assistant to support a senior technology executive at Plano Texas office. The ideal candidate will be adept at managing complex schedules, coordinating high-level meetings, and providing comprehensive administrative support in a dynamic technology environment. Key Responsibilities: 1. Calendar Management: - Maintain and manage the executive's calendar with precision - Schedule and coordinate meetings, including 1:1s with team members, stakeholders, and other division leaders - Ensure the executive is well-prepared for all appointments and meetings 2. Travel Arrangements: - Plan and book all travel arrangements, including flights, accommodations, and ground transportation - Prepare detailed itineraries and necessary travel documents 3. Meeting Coordination: - Arrange and set up meeting rooms for key visitors and important gatherings - Coordinate audiovisual equipment and catering as needed - Greet and escort visitors from the lobby to meeting locations 4. Expense Management: - Prepare and submit expense reports in a timely and accurate manner - Track and reconcile all business-related expenses 5. Office Presence: - Maintain a flexible schedule to be present in the office when the executive is on-site (3-5 days per week) - Provide on-site support and manage in-person interactions and requests 6. Stakeholder Liaison: - Act as a primary point of contact for internal and external stakeholders - Manage communication flow and prioritize inquiries directed to the executive Requirements: THIS POSITION WILL BE SUPPORTING 2 SENIOR EXECUTIVES IN PLANO TEXAS. This role will be a working 3-5 days in the office (aligned with the Executive's schedule). Qualifications: - Bachelor's degree preferred - 5 years of experience as an executive assistant, preferably in a technology-driven environment - Exceptional organizational skills and attention to detail - Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint - Experience with travel booking systems and expense report software - Excellent written and verbal communication skills - Ability to handle confidential information with discretion - Proactive problem-solving skills and ability to anticipate needs - Flexibility to adapt to changing schedules and priorities - Knowledge of the automotive or technology industry is a plus Personal Qualities: - High level of professionalism and interpersonal skills - Ability to work independently and make decisions in the executive's absence - Calm under pressure and capable of managing multiple priorities - Discreet and trustworthy, with a strong sense of confidentiality V2Soft is an Equal Opportunity Employer (EOE). We welcome applicants from all backgrounds, including individuals with disabilities and veterans. https://www.v2soft.com/careers - to view all of our open opportunities and to learn more about our benefits. About this facility:

Keywords: V2Soft, Grand Prairie , Executive Administrative Assistant, Administration, Clerical , Plano, Texas