Manager, Contract Administration

Company: Airbus Helicopters, Inc
Location: Grand Prairie
Posted on: January 28, 2023

Job Description:

Airbus is an international pioneer in the aerospace industry. We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. We aim for a better-connected, safer and more prosperous world.A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and a worldwide leader.Airbus has built on its strong European heritage to become truly international - with roughly 180 locations and 12,000 direct suppliers globally. The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than six fold order book increase since 2000.Position Summary:Manage all aspects of Contract Administration for assigned contracts working closely with the Program Office and Sales team. Responsible for terms and conditions review and analysis, contract drafting, support to negotiations, review and response to Requests for Proposals, defining and initiating estimate requests, review and approval of the Cost of Sales Analysis (CSA) and final preparation of binding Purchase Agreements.Primary Responsibilities:1. Contract Management: 40%

• Balance multiple contracts and ensure contractual obligations and financial reporting requirements are satisfied
• Generate and maintain contract documentation and acquire approvals as required
• Ensure the program teams are aware of contract requirements from program startup through execution
• Provide support and assistance to Program Managers in achieving financial and performance goals and objectives
• Ensure any changes to requirements, scope or schedule are addressed with Program Management and the customer and detailed appropriately through contract amendments
• Support customer aircraft deliveries, to include preparation of contractual delivery documentation and working with financial institutions for payment
• Develop, maintain, and improve contract database, reporting and metrics2. Contract Negotiations: 30%
  • Initial review and mark-up of terms and conditions
  • Independently prepare, review and modify contractual documents including Purchase Agreements, Contract Amendments, Memorandums of Agreement (MOA), Memorandums of Understanding (MOU) Non-Disclosure Agreements (NDA), etc.
  • Provide support to the Sr. Director, Commercial Offers and Contracts to interpret terms and conditions and contractual requirements as needed. (e.g. FAR's, DFARS & other regulations)
  • Support and/or lead contract negotiations achieving reasonable and equitable cost and profit objectives3. Offers and Proposal Development: 30%
    • Prepare requests for price estimates for development of CSA
    • Perform risk assessment of price estimates and contract terms and conditions and develop strategies to minimize potential financial and contractual risks to the business
    • Present financial impact and contract terms to executive management for review and approval as required
    • Ensure Sales team has up-to-date airframe pricing and approved configurations
    • Provide oversight and input to the preparation of responses to formal solicitations (e. g. Sources Sought, RFIs, RFQs, RFPs) as well as informal solicitations (e.g. quote requests, unsolicited proposals, etc.)
    • Develop themes and strategies to improve competitive position
    • Review offer/proposal submission for executive management consideration and approvalAdditional Responsibilities:
      • Import & export aircraft with the Federal Aviation Administration
      • Support and register aircraft on the International Registry
      • Support Finance with monthly financial reporting as required
      • Assist Director in the management and administration of department activities
      • Serve as backup to Director for the Contract Administration Department when Director is unavailable.
      • Other duties and special projects as assignedQualified Experience / Skills / Training:Education:Required:
        • Bachelor's degree from an accredited college/university in a relevant field or equivalent experiencePreferred:
          • Master's Degree in Finance or Program Management and/or Juris DoctorExperience:Required:
            • Requires a minimum of five (5) years of related experiencePreferred:
              • Experience in aviation/aerospace
              • Familiarity with DoD/Federal/State/Local Government Acquisition processes
              • Advanced training in finance, marketing, product analysis and helicopter applicationsLicensure/Certifications:Preferred:
                • National Contract Management AssociationKnowledge, Skills, Demonstrated Capabilities:Required:
                  • Detailed knowledge of, and experience with, commercial contracting requirements
                  • Must be capable of managing multiple simultaneous tasks with potentially overlapping priorities
                  • Strong analytical skills
                  • Excellent interpersonal skills, dynamic and highly team-oriented
                  • Ability to think strategically and independently
                  • Ability to perform under pressure and in a fast-paced, dynamic environment
                  • Ability to work effectively with customer and cross functional team membersCommunication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):Required:
                    • Excellent written and verbal communication
                    • Excellent interpersonal skillsPreferred:
                      • Strong business insightTechnical Systems Proficiency:Required:
                        • Advanced knowledge of Microsoft Outlook and Microsoft Office applications, including Word, Adobe Acrobat, Excel and PowerPoint.Preferred:
                          • Experience with SalesForceTravel Required:Required:
                            • 5% - 10% domestic and internationalPreferred:
                              • Active/valid passport strongly preferredCitizenship:
                                • US Person under ITAR definition (U.S. Citizen, green card holder or person covered under our existing ITAR license)Clearance:
                                  • NoneDecision Making, Complexity:
                                    • Independently negotiates contracts on behalf of the company
                                    • Must have the ability to manage complex situations and make high-level decisions
                                    • Identify risk factors when preparing the Cost Sales Analysis (price/warranty/schedule/terms and conditions)Organizational information:
                                      • Reports to Sr. Director Contracts and OffersDirect Reports:
                                        • Exempt: 0
                                        • Non-exempt: 0Job Dimensions, Contributions to Success:
                                          • Has direct financial impact for every sale of an aircraft by the company
                                          • Presents financial analysis including cost and price data for each contract
                                          • Strong contribution to achievement of AHI's Operational Plan for gross margin, bookings and deliveriesNature of Contacts:
                                            • Involved Communication on a frequent basis with internal and external parties
                                            • Lead and facilitate information exchange between customer, Program Office and Sales
                                            • Lead customers throughout the purchase process via phone and/or onsite and offsite meetingsPhysical Requirements:
                                              • Onsite: 60% except when on travel.
                                              • Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Required daily.
                                              • Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Required daily.
                                              • Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Required daily.
                                              • Equipment Operation: able to operate most office and personal electronic equipment. Required daily.
                                              • Carrying: able to carry documents, drawings, electronic equipment up to 10lbs. daily
                                              • Lifting: able to lift documents, drawings, electronic equipment up to 10lbs. daily
                                              • Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Rarely required.
                                              • Sitting: able to sit for long periods of time in meetings, working on computer. Required daily.
                                              • Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Required infrequently.
                                              • Standing: able to stand for discussions in offices or on production floor. Required daily.
                                              • Travel: able to travel independently and at short notice. Approximately 5% - 10%.
                                              • Walking: able to walk through office and production areas including uneven surfaces. Required daily.
                                              • Personal Protective Equipment required: steel toed shoes are required for all shop floor visits; appropriate hearing/eye protection may also be required when visiting the shop floorEqual Opportunity:All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected statusAs a leader in our field, Airbus Helicopters, Inc. provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.As a matter of policy, Airbus Helicopters, Inc. does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.Airbus Helicopters, Inc. does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.NOTE: Airbus Helicopters, Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

Keywords: Airbus Helicopters, Inc, Grand Prairie , Manager, Contract Administration, Executive , Grand Prairie, Texas