Manager, Contract Administration
Company: Airbus Helicopters, Inc
Location: Grand Prairie
Posted on: January 28, 2023
Job Description:
Airbus is an international pioneer in the aerospace industry. We
are a leader in designing, manufacturing and delivering aerospace
products, services and solutions to customers on a global scale. We
aim for a better-connected, safer and more prosperous world.A
commercial aircraft manufacturer, with Space and Defense as well as
Helicopters Divisions, Airbus is the largest aeronautics and space
company in Europe and a worldwide leader.Airbus has built on its
strong European heritage to become truly international - with
roughly 180 locations and 12,000 direct suppliers globally. The
company has aircraft and helicopter final assembly lines across
Asia, Europe and the Americas, and has achieved a more than six
fold order book increase since 2000.Position Summary:Manage all
aspects of Contract Administration for assigned contracts working
closely with the Program Office and Sales team. Responsible for
terms and conditions review and analysis, contract drafting,
support to negotiations, review and response to Requests for
Proposals, defining and initiating estimate requests, review and
approval of the Cost of Sales Analysis (CSA) and final preparation
of binding Purchase Agreements.Primary Responsibilities:1. Contract
Management: 40%
- Balance multiple contracts and ensure contractual obligations
and financial reporting requirements are satisfied
- Generate and maintain contract documentation and acquire
approvals as required
- Ensure the program teams are aware of contract requirements
from program startup through execution
- Provide support and assistance to Program Managers in achieving
financial and performance goals and objectives
- Ensure any changes to requirements, scope or schedule are
addressed with Program Management and the customer and detailed
appropriately through contract amendments
- Support customer aircraft deliveries, to include preparation of
contractual delivery documentation and working with financial
institutions for payment
- Develop, maintain, and improve contract database, reporting and
metrics2. Contract Negotiations: 30%
- Initial review and mark-up of terms and conditions
- Independently prepare, review and modify contractual documents
including Purchase Agreements, Contract Amendments, Memorandums of
Agreement (MOA), Memorandums of Understanding (MOU) Non-Disclosure
Agreements (NDA), etc.
- Provide support to the Sr. Director, Commercial Offers and
Contracts to interpret terms and conditions and contractual
requirements as needed. (e.g. FAR's, DFARS & other
regulations)
- Support and/or lead contract negotiations achieving reasonable
and equitable cost and profit objectives3. Offers and Proposal
Development: 30%
- Prepare requests for price estimates for development of
CSA
- Perform risk assessment of price estimates and contract terms
and conditions and develop strategies to minimize potential
financial and contractual risks to the business
- Present financial impact and contract terms to executive
management for review and approval as required
- Ensure Sales team has up-to-date airframe pricing and approved
configurations
- Provide oversight and input to the preparation of responses to
formal solicitations (e. g. Sources Sought, RFIs, RFQs, RFPs) as
well as informal solicitations (e.g. quote requests, unsolicited
proposals, etc.)
- Develop themes and strategies to improve competitive
position
- Review offer/proposal submission for executive management
consideration and approvalAdditional Responsibilities:
- Import & export aircraft with the Federal Aviation
Administration
- Support and register aircraft on the International
Registry
- Support Finance with monthly financial reporting as
required
- Assist Director in the management and administration of
department activities
- Serve as backup to Director for the Contract Administration
Department when Director is unavailable.
- Other duties and special projects as assignedQualified
Experience / Skills / Training:Education:Required:
- Bachelor's degree from an accredited college/university in a
relevant field or equivalent experiencePreferred:
- Master's Degree in Finance or Program Management and/or Juris
DoctorExperience:Required:
- Requires a minimum of five (5) years of related
experiencePreferred:
- Experience in aviation/aerospace
- Familiarity with DoD/Federal/State/Local Government Acquisition
processes
- Advanced training in finance, marketing, product analysis and
helicopter applicationsLicensure/Certifications:Preferred:
- National Contract Management AssociationKnowledge, Skills,
Demonstrated Capabilities:Required:
- Detailed knowledge of, and experience with, commercial
contracting requirements
- Must be capable of managing multiple simultaneous tasks with
potentially overlapping priorities
- Strong analytical skills
- Excellent interpersonal skills, dynamic and highly
team-oriented
- Ability to think strategically and independently
- Ability to perform under pressure and in a fast-paced, dynamic
environment
- Ability to work effectively with customer and cross functional
team membersCommunication Skills (Spoken, Written, Influencing,
Proficiency in Other Languages):Required:
- Excellent written and verbal communication
- Excellent interpersonal skillsPreferred:
- Strong business insightTechnical Systems Proficiency:Required:
- Advanced knowledge of Microsoft Outlook and Microsoft Office
applications, including Word, Adobe Acrobat, Excel and
PowerPoint.Preferred:
- Experience with SalesForceTravel Required:Required:
- 5% - 10% domestic and internationalPreferred:
- Active/valid passport strongly preferredCitizenship:
- US Person under ITAR definition (U.S. Citizen, green card
holder or person covered under our existing ITAR license)Clearance:
- NoneDecision Making, Complexity:
- Independently negotiates contracts on behalf of the
company
- Must have the ability to manage complex situations and make
high-level decisions
- Identify risk factors when preparing the Cost Sales Analysis
(price/warranty/schedule/terms and conditions)Organizational
information:
- Reports to Sr. Director Contracts and OffersDirect Reports:
- Exempt: 0
- Non-exempt: 0Job Dimensions, Contributions to Success:
- Has direct financial impact for every sale of an aircraft by
the company
- Presents financial analysis including cost and price data for
each contract
- Strong contribution to achievement of AHI's Operational Plan
for gross margin, bookings and deliveriesNature of Contacts:
- Involved Communication on a frequent basis with internal and
external parties
- Lead and facilitate information exchange between customer,
Program Office and Sales
- Lead customers throughout the purchase process via phone and/or
onsite and offsite meetingsPhysical Requirements:
- Onsite: 60% except when on travel.
- Vision: able to see and read computer screen and other
electronic equipment with screens, able to read documents, reports
and engineering drawings. Required daily.
- Hearing: able to hear to participate in conversations in person
and via teleconference or phone and to hear sounds on production
floor including safety warnings or alarms. Required daily.
- Speaking: able to speak in conversations and meetings, deliver
information and participate in communications. Required daily.
- Equipment Operation: able to operate most office and personal
electronic equipment. Required daily.
- Carrying: able to carry documents, drawings, electronic
equipment up to 10lbs. daily
- Lifting: able to lift documents, drawings, electronic equipment
up to 10lbs. daily
- Pushing / Pulling: able to push and pull small office furniture
and some equipment and tools. Rarely required.
- Sitting: able to sit for long periods of time in meetings,
working on computer. Required daily.
- Squatting / Kneeling: able to squat or kneel to retrieve or
replace items stored on low shelving. Required infrequently.
- Standing: able to stand for discussions in offices or on
production floor. Required daily.
- Travel: able to travel independently and at short notice.
Approximately 5% - 10%.
- Walking: able to walk through office and production areas
including uneven surfaces. Required daily.
- Personal Protective Equipment required: steel toed shoes are
required for all shop floor visits; appropriate hearing/eye
protection may also be required when visiting the shop floorEqual
Opportunity:All qualified applicants will receive consideration for
employment without regard to race, color, sex, sexual orientation,
gender identity, religion, national origin, disability, veteran
status, age, marital status, pregnancy, genetic information, or
other legally protected statusAs a leader in our field, Airbus
Helicopters, Inc. provides relocation assistance for qualified
positions and a comprehensive compensation and benefits package.As
a matter of policy, Airbus Helicopters, Inc. does not sponsor visas
for US positions unless specified. Only applicants with current
work authorization will be considered.Airbus Helicopters, Inc. does
not offer tenured or guaranteed employment. Employment with Airbus
is at will, meaning either the company or the employee can
terminate the employment relationship at any time, with or without
cause, with or without notice.NOTE: Airbus Helicopters, Inc.
reserves the right to revise or change job duties and
responsibilities as the need arises. This position description does
not constitute a written or implied contract of employment.
Keywords: Airbus Helicopters, Inc, Grand Prairie , Manager, Contract Administration, Executive , Grand Prairie, Texas
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