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Executive Assistant to GM

Company: Grand Prairie Ford
Location: Grand Prairie
Posted on: May 8, 2022

Job Description:

Job DescriptionDuties include heavy calendar management, meeting planning, creating presentations, travel arrangements, and regular administrative functions. This position is a highly visible position, both internally and externally, and will work with external partners and internal stakeholders to ensure a seamless experience for all involved. Professional appearance is key.Job Responsibilities

  • Efficiently and effectively organize Executives schedule to maximize time availability
  • Owns calendar management for Executive
  • Provide written correspondence, such as writing and editing e-mails
  • Format information for internal and external communication
  • Prepare memos, emails, presentations & reports
  • Create and maintain business files
  • Screen and direct phone calls
  • Assist in managing confidential business information
  • Plan and schedule meetings
  • Record meeting minutes and distribute
  • Prepare materials for meetings
  • Schedule travel arrangements including flights, lodging and rental vehicles for the executive leadership team
  • Follow all safety practices as outlined in policy and procedures
  • Anticipate needs of Executives
  • Other duties as assignedQualifications
    • A minimum of one (1) year of administrative assistant experience supporting Top Level Executives
    • Uphold a strict level of confidentiality
    • Multi-function job requires exceptional aptitude with business correspondence, telephone skills, computer expertise including research and liaison responsibility
    • High level of proficiency in Microsoft Word, Excel, PowerPoint and Outlook
    • Above average written and verbal skills
    • Exceptional customer service skills
    • Effective project and time management skills essential
    • Ability to multitask and monitor several projects on a daily basis
    • Ability to work well under pressure
    • Excellent organizational skills and the ability to meet deadlines
    • Self- directed strategic thinker, who actively seeks opportunities and proposes solutions
    • Ability to engage with all levels of management
    • Knowledge on how to use video conferencing software
    • Bilingual Preferred (English/Spanish)

Keywords: Grand Prairie Ford, Grand Prairie , Executive Assistant to GM, Other , Grand Prairie, Texas

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