Executive Assistant to GM

Company: Grand Prairie Ford
Location: Grand Prairie
Posted on: May 8, 2022

Job Description:

Job DescriptionDuties include heavy calendar management, meeting planning, creating presentations, travel arrangements, and regular administrative functions. This position is a highly visible position, both internally and externally, and will work with external partners and internal stakeholders to ensure a seamless experience for all involved. Professional appearance is key.Job Responsibilities

• Efficiently and effectively organize Executives schedule to maximize time availability
• Owns calendar management for Executive
• Provide written correspondence, such as writing and editing e-mails
• Format information for internal and external communication
• Prepare memos, emails, presentations & reports
• Create and maintain business files
• Screen and direct phone calls
• Assist in managing confidential business information
• Plan and schedule meetings
• Record meeting minutes and distribute
• Prepare materials for meetings
• Schedule travel arrangements including flights, lodging and rental vehicles for the executive leadership team
• Follow all safety practices as outlined in policy and procedures
• Anticipate needs of Executives
• Other duties as assignedQualifications
  • A minimum of one (1) year of administrative assistant experience supporting Top Level Executives
  • Uphold a strict level of confidentiality
  • Multi-function job requires exceptional aptitude with business correspondence, telephone skills, computer expertise including research and liaison responsibility
  • High level of proficiency in Microsoft Word, Excel, PowerPoint and Outlook
  • Above average written and verbal skills
  • Exceptional customer service skills
  • Effective project and time management skills essential
  • Ability to multitask and monitor several projects on a daily basis
  • Ability to work well under pressure
  • Excellent organizational skills and the ability to meet deadlines
  • Self- directed strategic thinker, who actively seeks opportunities and proposes solutions
  • Ability to engage with all levels of management
  • Knowledge on how to use video conferencing software
  • Bilingual Preferred (English/Spanish)

Keywords: Grand Prairie Ford, Grand Prairie , Executive Assistant to GM, Other , Grand Prairie, Texas